Hi,

The Personnel Department are undergoing a review of their employee filing system. At the moment we have lots and lots of filing cabinets taking up space in the personnel office which contain paper based employee information files (these are secure and lockable with controlled access). We have invested in an electronic system that will enable us to scan in employee information that related to T&C’s and lets us set up electronic versions of our paper files.

My question is, is there anything that we must keep original signed copies of or can we scan everytthing and confidentially shred the old paper files?

Do we have to keep signed copies of contracts or can these be scanned once signed?

Thanks.
Rachel