Holiday Administration

Can anyone help to bring a holiday admin procedure I have inherited into the 21st century?! Current procedure is: (1) Employee fills in “holiday card” (2) Line Manager signs same card to approve holiday (3)Line Manager brings card to HR Dept (4) HR enters holiday request on to database (5) HR also enters holiday on to paper “Attendance Record” which is a combination of holiday and any other absence for each employee, held in a central mega HR file (6) HR returns holiday card to employee.

I have a vision of the following: (1) Employee completes “holiday card” (2) Line Manager signs card to approve and gives card back to employeee to hold as their record (3) Line Manager enters holiday on a centralised holiday Excel spreadsheet(shared only with HR. End of story.

Object of change: Line Manager takes responsibility for management of holiday; HR can overview and spot any problems; 3 step procedure vs former 6 step procedure!

Any comments/pitfalls/advice gratefully received!


Jo Shevlin

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