I am trying to find out what current practice is for HR Administration. I work in a department that is very paper based and I wonder if there is a better way.

At the movement for every temporary and contractual change (hours, grade, pay, extension of contract, changes in cover) we send a letter to the employee to confirm the change and we ask them to send a signed copy of the letter back to us.

Do we need to obtain a signature from the employee for all contractual changes or can we simply write to confirm the change?

Also would email be acceptable us use for such correspondence?


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