Are you finding it difficult to keep up with the demands of your recruitment activities? Do you feel that the admin and reporting aspects of your recruitment process keep you from doing what you do best? If so, you might be ready for recruitment software.

When using more dated HR administrative methods, such as spreadsheets, trying to manage and organise the roles that you’re advertising can leave you feeling stressed and disorganised.

So, what steps can you take to counteract this and streamline your business’ job posting process once and for all?

Recruitment software can help to significantly reduce your HR and recruitment woes. Offering a vast array of features to simplify your job posting and management activities, it allows you to easily access your roles and add new vacancies to your careers site with just a few clicks of a button.

However, whilst trying to increase the efficiency of your internal processes, cost will understandably be at the forefront of your mind. So, how can you be sure that recruitment software offers the best, most cost-effective solution for your business?

We take a look at some of the key benefits and features that recruitment software can bring to your job posting process to enable you to restructure and optimise your recruitment activities:

Upload your own vacancy details to one customisable page

When it’s time to advertise for a new role within your business, recruitment software provides you with the simple option to ‘Create a Job’. This brings up a form where you can input your vacancy requisition details, including each role approver and the basic vacancy information, such as salary, location and working hours.

Each of these fields is entirely customisable, so you’re able to adapt the form to meet the individual requirements of your business.

You’re then able to fill in a box for your job description and click ‘post’. Each person involved in your requisition process will then get a notification about the vacancy and approve the information accordingly.

Once approved, the role information will pull through to your company’s careers page and a unique URL will be produced so you can redirect all applications when advertising on other platforms, such as job boards.

Select which agencies you send your role to with the click of a button

If you’re using recruitment agencies to work on some of your roles, recruitment software allows you to submit vacancy information to them with the click of the button when posting your role. This eliminates the need for lengthy emails and phone calls explaining these details as all the information is stored in one place, on your system.

What’s more, recruitment software also enables you to create completely customisable forms for your agencies to fill out when sending details of candidates over. This means that you’ll always be provided with the exact information that you require and can spend less time chasing agencies for specific details.

Regardless of how many agencies you use, all candidate details are stored in one place on your system, reducing your need for different documents or email folders.

Manage your current roles in one organised list

Once you’ve posted a new vacancy, it appears in a list with the other roles that you’re recruiting for. These roles are stored in one place, on one page for ease of access, allowing you to view them and edit any details without trawling through emails and other documents.

Additionally, you’re able to group these vacancies on your company’s careers site by category, such as HR or IT, so when candidates are searching for a job, they’re able to see all relevant roles.

So, you’ve posted your jobs, you’ve organised them and applications are coming in – what now?

Produce reports on the success of your previous vacancies

Having your job vacancies all stored in one place isn’t just beneficial for the organisation of your HR department – it also allows you to run reports on these vacancies with the click of a button, enabling you to track how each individual role is performing.

Recruitment software allows you to customise these reports, so if you want to focus on a particular metric, such as job board performance or number of applications per source, you’re able to with ease.

Ready to introduce recruitment software to your business? Why not check out Webrecruit’s technology solutions. Find out more.

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