Project managing within teams can be incredibly difficult if roles and responsibilities are unclear. An effective way to ensure that everyone understands what he or she needs to do is to use Responsibility Charting. This tool enables you to address any issues within task delegation, and allows you to clarify who should be doing what, and how they should be doing it.

Here are three steps to developing a Responsibility Chart:

  1. List the tasks – This list will make up the headings for each row in the chart.
  2. List the people involved – This list will make up the headings for each column in the chart.
  3. Discuss and delegate the tasks – Addressing each row at a time, discuss and identify a person for each role and responsibility.

A useful format for assigning roles is to use letters that denote the level of involvement in a certain task. Richard Beckhard and Reuben Harris (1977) have recognised four specific roles:

Here are some tips for assigning roles:


Using this method gives the entire team the chance to be involved in the planning process as well as have an input in how the tasks are executed. Clarifying the roles of the team members is sure to optimise the efficiency of the entire team.